Phase schedule
What each paint phase needs, and what you will see
Read it across: the left column is what we wait for, the middle is what is on the lot when we leave, the right is how long a typical home takes.
| Phase | You will see on the lot | Sample days per home | We need from you |
|---|---|---|---|
| Scope walk | You will see on the lotA written color list, signed off with your super | Sample days per homeHalf a day | We need from youPlan set, finish schedule, lot or unit list |
| Exterior prime and body coat | You will see on the lotMasked windows and an even body coat | Sample days per home2 to 3 days | We need from youStucco cured, scaffold up, water on site |
| Interior prime | You will see on the lotWalls and ceilings in primer, flaws marked | Sample days per home1 to 2 days | We need from youDrywall sanded and signed off, power and lights on |
| Trim, doors and cabinets | You will see on the lotSmooth, caulked trim and doors | Sample days per home2 to 3 days | We need from youTrim carpentry done, doors hung, floors covered |
| Finish coats | You will see on the lotFinished ceilings and walls | Sample days per home2 days | We need from youCabinets set, finished floors protected |
| Punch-list return | You will see on the lotA photo of every item, then a walk with your super | Sample days per home3 days from the list | We need from youYour list, by text, spreadsheet or app export |
Against your schedule
We plan around the trade ahead of us
A bid names the phases, the sample days and the trigger for each one. When a trade slips, we move the phase and tell your super the same day, instead of showing up to a lot that is not ready.
One written start window per phase
Model homes scheduled as their own phase
A named lead for each lot
The punch-list visit
What a punch-list visit covers
The visit is for our own work. Damage from other trades is priced in writing before we touch it.
On the list
What we fix as part of the bid.
Touch-up paint on walls, ceilings and trim
Re-caulking at joints that opened
Missed spots and runs
Hardware and fixtures re-masked and cleaned
Priced first
What we agree on in writing before we start.
Repairs to other trades' work
Drywall patches the paint exposes
Colors changed after the schedule is set
Return visits beyond the one in the bid
Paperwork
Documents for your sub file
Download them here, or ask Casandra to send them with your bid. The license and registration numbers shown are samples until the owner fills them in.
Downloads for your sub file
Certificate of insurance (COI)
PDF, sent with every bid
PDF, signed by the owner
Subcontract and insurance requirements
We sign yours, or send ours
County registration
Business Tax Receipt
FL Registration 000000 · Orange County Tax Collector
A county permit to do business.
Lead-safe firm
Lead-Safe Certified Firm (RRP)Verify
US Certificate 000000 · U.S. EPA
Needed for paid work that disturbs paint in homes built before 1978.
Insurance
General liability and workers' comp
Insurance carrier · Policy # 000000
A certificate of insurance goes with every bid.
On the lot
Punch-list visit within 2 working days
Crews on the lot by 6:30 a.m.
Questions
Scheduling, weather and paperwork
How much notice do you need for a phase?
Send the phase, the lot count and the dates you are aiming for. We answer with a start window in writing, and the schedule you accept goes into the subcontract.
What happens when it rains?
Afternoon storms and standing dew move exterior work. We don't spray in rain or where overspray would carry, and we tell your super that morning which lots have moved.
Do you paint model homes and sales centers?
Yes. We schedule a model as its own phase with its own color schedule, and add a touch-up visit before the sales office opens.
How and when do you invoice?
By phase, against your draw schedule. Payment terms are written into the subcontract before we start.
Who approves the colors?
Your design review or the developer's architectural committee does. We work from the approved color schedule and flag any lot that departs from it.
What does the warranty cover?
Our workmanship on the paint we apply is covered by our written warranty. Terms, limits and exclusions are in that document, and manufacturers' product coverage is separate.